Privacy Policy

This Privacy statement only covers Welbeck - The Defence Sixth Form College website at www.dsfc.ac.uk.  Protecting your privacy is very important to us. You do not have to give any personal or private information about yourself when you visit our website unless you specifically choose to, for example by filling out an online form or sending an email. 

What information do we collect about you?

We collect information about you when you voluntarily send us an email or complete an online application form to attend one of our open days, request a prospectus or register interest in the Welbeck Private Scheme.  Website usage information is collected using cookies.

How will we use the information about you?

We collect and store information about you in order to process your prospectus request, communicate with you about your open day application, or to communicate with you about applying to the College via your chosen service or as a Welbeck Private Student (WPS).

We may also send marketing communications relating to the College or your preferred service which we think may be of interest to you by post or email or similar technology provided you have given us permission to do so. 

We will not sell individual information to other organisations.  We may pass on your details to relevant sections of the Ministry of Defence (MOD) if you have expressed a specific interest in the armed forces or Defence Engineering and Science Group.   We may share your information only with MOD authorised third party suppliers who must act at all times on our instructions as the Data Controllers. 

Data collected by cookies is used to administer our website and enhance our content in order to improve your browsing experience.  For more information see our cookie policy.

Security of your personal data

We will take reasonable precautions to prevent the loss, misuse or alteration of your personal information.  Data transmission over the internet is inherently insecure and we cannot guarantee the security of data sent over the internet. 

How long will we keep your data?

Prospectus Request data is stored for three months after which it is deleted.  Open Day or WPS application data is stored until such time as you start at the College or notify us of your withdrawal from the process.

Any personal data stored by ourselves at the College will always be held in accordance with relevant UK Data Protection Laws and in accordance with the General Data Protection Regulation (GDPR) 2018.  For more information regarding the GDPR and your rights please see www.ico.org.uk.

Your rights in relation to your personal data 

You have the right to request a copy of the information that we hold about you.  To make a request for access to your personal data, you should contact the Data Protection Officer at DPO@dsfc.ac.uk.  We may make a small charge for this service.

We want to make sure that your personal information is accurate and up to date.  Please let us know if the personal information that we hold about you needs to be corrected or updated.

Digital advertising

We use many tactics to ensure that the most relevant people see our advertising. Sometimes we carry out digital advertising to support the communication of information about the College to people.  Digital advertising includes a variety of methods that allow advertisers (including us) to advertise to people that we think will be most interested in our campaign. To help us do this we use third parties through our media buyer that specialise in advertising using online advertising technology. When we engage these third parties, we work very closely with them to ensure that they are as committed to protecting your data as we are.

Except as set out in this notice, we do not share any of your personal data with these third parties.  However, many of them use other sources of data (from other public and private organisations) to help identify groups of people that we would like to advertise to. This is known as 'profiling'.

The organisations we use may collect information such as:

• mobile device IDs,

• IP addresses,

• Social media information,

• Location,

• Browsing information,

• Time spent on websites and

• Online content viewed

We use this data to help our advertising to be as relevant as possible to the people who see it and to improve the performance of our advertising. We are committed to ensuring that we only work with organisations that have carried out these activities in accordance with the law (including the GDPR) and your rights as an individual.  We have therefore limited the types of organisations that our suppliers (media buyer) can work with for our advertising campaigns, to ensure that we are comfortable with the manner in which our campaigns may target you. If you wish to object to us collecting and using your data to target you please contact DPO@dsfc.ac.uk.

The College and MOD does not access or make any direct use of profiled data collected by these organisations and this data is not used to make any automated decisions about you.  

Third party websites

Our site contains links both to and from other web sites that are outside of our control.  We are not responsible for the privacy policies or practices of third party websites. We cannot guarantee that all external links will work all of the time, and we have no control over the availability of the links on other websites.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page.  This privacy policy was last updated on 21 May 2018.

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